Minutes – Extra Ordinary Meeting 27th February 2019


Minutes of the Extra-Ordinary Parish Council Meeting held on Wednesday 27th February 2019 in Stoke Lacy Village Hall at 7.30pm

Present: Councillor Janet Ivison (Chairman); Councillors Anne Reece, Helen Bufton and John Westwood
In attendance
Mrs Alma Westwood (Clerk)
Ward Councillor Jonathan Lester; CSO Susan Berrett, PCSO Jack Davies, 29 members of the public

19.10 To receive and accept APOLOGIES FOR ABSENCE
None received

19.11 To receive DECLARATIONS OF INTEREST on Agenda item
None received

19.12To raise questions and discuss the NEWLANDS DEVELOPMENT with
a Mr Mark Battin, Assistant Development Manager, and Mr Jonathan Mullins, Head of Land & Planning, of Sanctuary Housing
i. Speed was the main issue. Highways had approved Sanctuary Housing’s plans; unlikely the 30mph limit would be extended (the Chairman said it was hoped it would be extended to Stoke Lane). A reduction to the Cricks Green speed limit would have a beneficial effect on reducing overall speed in the area.
ii There had been no co-ordination between the Newlands and Orchard development sites; the County Council did not usually do this between smaller developments.
iii Jonathan Mullins would come back to the Clerk over the question of working hours; inconsiderate hours had been noted by residents.
iv Sewage disposal, and possible contamination of storm water drainage: concerns were raised by members of the public that the arrangements agreed with Welsh Water would not be adequate. There was no mains sewage system through Stoke Lacy.
Messrs Battin and Mullins assured the meeting that 104 Drainage Approval had been granted, but the Clerk was instructed to contact Welsh Water requesting a spokesperson attend the next Parish Council meeting to clarify the situation
v Jonathan Mullins would speak to the contractors about the maintenance of the ditches on Newlands, between the development and Crossfield House, and along the private drive, and would liaise with Ms Horsnett
vi Mr Battin and Mr Mullins were asked to ensure that checks were in place so that residents could be reassured that agreed levels for gardens and housing were correct.
vii No street lighting would be installed
viii Heating to be by air source heat pumps
ix The original hedge line would be re-planted and the site landscaped (see plans)
x The first homes would be ready in June
xi The name of the development will be Newlands
xii There were no plans for a shop or more buses. There would be a footpath to the The Plough and village hall
xiii Samples of proposed bricks were shown, which met with approval
xiv Internet: yes; broadband, contact Fastershire

b Mrs Tina Wood, Housing Development Officer for Herefordshire Council, then answered questions as to how to register for the affordable housing
i Register an interest: a Help to Buy booklet was given out which gave advice on how to register, minimum percentage which could be purchased on a shared ownership property. Sanctuary Housing would also advertise.
ii No prices available yet
iii Preference would be given to local people
iii May/June Show Home open
iv 2 Rented flats at a social rent

Mr Battin and Mr Mullins were thanked for attending and maintaining the line of communication. Ms Wood was also thanked.

Matters requiring attention: Clarify working hours; building site levels; maintenance of ditch on Newlands site;
Welsh Water: drainage, contamination of brook, mains sewerage system. Clerk to contact for a representative to attend 13th March PC meetig

(all Wednesdays at 7.30pm)
13th March;
Annual Meetings: 8th May, Parish Meeting at 7.30pm; Parish Council Meeting at 8pm (New Parish Council)
Parish Council elections: Thursday 2nd May 2019

The meeting closed at 8.53pm.


More Help to Buy booklets available in Stoke Lacy church

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