Minutes Annual Parish Council Meeting 17th May 2017

Minutes of the Annual Parish Council Meeting held on Wednesday 17th May 2017 in Stoke Lacy Village Hall at 8.00pm

Present:
Councillors Neil Walters (Outgoing Chairman); Clifford Bufton, Janet Ivison, and John Westwood.

In attendance
Mrs Alma Westwood (Clerk); Ward Councillor Jonathan Lester

The meeting commenced at 8.10pm.

1/17 ELECTION OF CHAIRMAN
Councillor Ivison proposed Councillor Walters; seconded by Councillor Westwood; there being no further nominations, Councillor Neil Walters was elected Chairman unanimously. He asked that it be minuted that he would be resigning from the Parish Council at the 2018 Annual Parish Meeting.

2/17 ELECTION OF VICE CHAIRMAN
Councillor Walters proposed Councillor Ivison, seconded by Councillor Bufton; there being no further nominations, Councillor Ivison was elected Vice Chairman unanimously.

3/17 DECLARATIONS OF ACCEPTANCE OF OFFICE
Councillor Walters and Councillor Ivison signed the Declarations of Acceptance of Office.

4/17 To receive and accept APOLOGIES FOR ABSENCE
Councillor Anne Reece. Apologies accepted.

5/17 OUTGOING CHAIRMAN’S REPORT FOR 2015/16
The outgoing Chairman gave a summary of the Parish Council’s work over the past year, as in the Annual Parish Meeting.
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6/17 To receive DECLARATIONS OF INTEREST on Agenda items
No declarations were made

7/17 TO APPROVE THE MINUTES OF PREVIOUS MEETING of the Parish Council held on 8th March 2017
The minutes were approved and signed.

8/17 PUBLIC PARTICIPATION
As in Annual Parish Meeting.

9/17 WARD COUNCILLOR’S & POLICE REPORTS
i Ward Councillor Jonathan Lester reported on Herefordshire Council matters, including the agenda for the forthcoming Annual Meeting and the recently undertaken scrutiny of Children & Young People, which noted that education across all age ranges was Good.
Ward Councillor Lester left the meeting at 8.50pm.
Ii CSO Susan Berrett was not in attendance

10/17 FINANCE
Current Account balance as at 1st April 2017: £2214.25
10/17 i The Clerk had not received the Bank Statement to end April at the time of this meeting. Up-to-date accounts could not therefore be presented for approval but would be sent to Councillors as soon as the Bank Statement was to hand.
10/17 ii Appointment of Internal Auditor for 2017/18: Councillors agreed that Mr Ian Pardoe, who had carried out 2016/17 audit, be appointed.
10/17 iii The Annual Governance Statement was presented. Councillor Ivison resolved it be accepted, seconded by Councillor Walters, CARRIED and signed.
The Statement of Accounts for 2016/17 for external audit had been internally audited and was presented. Councillor Ivison resolved it be accepted, seconded by Councillor Bufton, CARRIED and signed.
Thanks were recorded to Mr Ian Pardoe for carrying out the internal audit..
10/17 iv The following account was APPROVED for payment:

  • Stoke Lacy Village Hall a/c for January & March 2017: £40
  • Councillors AGREED that the quotation of £167.44 from Zurich Insurance be accepted and paid

10/17 v The repayment of the Lengthsman’s account of £640 and £3000 half-year Precept were noted
10/17vi The Parish Council AGREED to donate £50 towards the cost of The Newsletter

11/17 To appoint FOOTPATHS OFFICER and PARISH COUNCIL REPRESENTATIVE TO THE VILLAGE HALL COMMITTEE
Footpaths officer: Councillor Ivison proposed Mrs Christine Walters, seconded by Councillor Westwood; all in favour. Mrs Walters was duly appointed.
Village Hall Representative: Councillor Ivison proposed Councillor Westwood; seconded by Councillor Walters; all in favour. Councillor Westwood was duly appointed.

12/17 UPDATE ON NEWLANDS DEVELOPMENT
The Clerk had received no further notifications to date

13/167 INFORMATION SHEET as already distributed
13/17 i Correspondence from Anthony Bush and HALC
13/16 ii Successful HeartStart course held
13/17 iii Update on Speed Indicator Devices (SIDs), other A465 matters and BB works to minor roads.
13/17 iv. Update on Lengthsman’s work. Noted that the requested work to Much Cowarne Lane had not been carried out. Clerk to contact.

14/17 ITEMS FOR CONSIDERATION FOR NEXT AGENDA
Speed camera van; Planning

15/17 DATES FOR FUTURE PARISH COUNCIL MEETINGS to May 2018
All meetings to be held on Wednesdays in Stoke Lacy Village Hall at 7.30pm:
5th July; 13th September; 8th Nov (set Precept); 2018: 10th Jan; 14th March
Annual Meetings: Wednesday 9th May 2018: Parish Meeting: 7.30pm; Parish Council Meeting: 8pm

The meeting closed at 9.25pm