Minutes 9th Oct 2019

STOKE LACY PARISH COUNCIL

Minutes of the Parish Council Meeting held on Wednesday 9th October 2019 in Stoke Lacy Village Hall at 7.30pm

Present:
Councillors Janet Ivison (Chairman), Anne Reece, Helen Bufton, Bill Morgan and John Westwood.
In attendance
Mrs Alma Westwood (Clerk); Ward Councillor Jonathan Lester (arrived at 7.40 pm); 17 members of the public

19.96 To receive and accept APOLOGIES FOR ABSENCE
Apologies were received from Ian Arundel

19.97 To receive DECLARATIONS OF PECUNIARY OR PERSONAL INTEREST on Agenda items
None declared

19.98 To receive a presentation on Neighbourhood Development Plans (NDP) from Ms Sam Banks, Neighbourhood Planning Team leader(to include questions from the public)
Ms Banks explained that NDPs form the shape of the place where communities live, shaping and forming development in conformity with Herefordshire Council’s Core Strategy. Plans would establish settlement boundaries, open spaces and site allocations; this last was very important. Ms Banks then went into further detaill. She continued by setting out how to start a plan, by setting up a Steering Group of no fewer than 6 and no more than 12; hiring a planning consultant if desired; deciding who should be on the Steering Group; development timetable; and various ways the Steering Group could get assistance. She recommended it be completed in under 18months as Herefordshire Council was reviewing its Core Strategy in the next two years and the NDP should be finalised before that took place. Officers from the NDP team would come out and give technical advice and support. Once an NDP was adopted it became part of the Core Strategy. Steering Groups must report back to the Parish Council, who owned the Plan.
After further explanation and some questions from Councillors and members of the public
The Chairman asked the public to vote on whether they were interested in pursuing setting up an NDP. 11 out of 17 were in favour of looking into it further and a meeting was set up for Wednesday 30th October at 7.30pm in the Village Hall.
There was to be an NDP workshop on 4th November at the Shirehall
The Chairman thanked Ms Banks for her comprehensive presentation.
Ms Banks and 11 members of the public left the meeting at 8.40pm.

19.99 TO APPROVE THE MINUTES OF THE PREVIOUS PARISH COUNCIL MEETING held on Wednesday 11th September 2019
The minutes were approved and signed

19.100 WARD COUNCILLOR’S AND POLICE REPORTS
19.100 i Ward Councillor Lester reported on Herefordshire Council matters, including the proposed by-pass, now on hold. He recommended that Councillors read the agenda for the next Herefordshire Council meeting on 11th October.
19.100 ii No Police report

19.101 Public Participation
There was no further public participation

19.102 FINANCE
Current Account balance as at1st October 2019: £7857.35
19.102 i Draft accounts from 1st September to 30th September 2019 as distributed: APPROVED.
19.102 ii The following payments were approved:
• HALC: website hosting Jan/Dec 2019 £66.00
• Stoke Lacy Village Hall 4 bookings: £96
• Cllr Bill Morgan: gavel – expenses: £12.50
19.102 iii To discuss the Precept for 2020/21: the Clerk gave Councillors a draft budget for the year for follow-up at November’s meeting

19.103 Update on Newlands and Orchard Developments and 106 matters
Newlands: One house had been sold. Update requested and date for the Show House viewing. Orchard development: Now sold again s.t.c.106 106 monies: the Clerk had received details
No planning applications had been received this month. Councillors and members of the public were advised to check Herefordshire Council’s Planning website regularly

19.104 TRO: A465 Cricks Green and other A465 matters
Councillors agreed with the TRO plans which they had received; public consultation available until 18th October at 12 noon. Councillors discussed the recent accident at Crick’s Green; Clerk requested to contact BB regarding this, the hidden dip sign and double white lines

19.105 To discuss possible joint VE Celebration with Village Hall: 8th May 2020
Agreed in principle; for further discussion at November’s meeting

19.106 To discuss new format for The Newsletter and Parish Council’s response
Councillor Reece gave a report on the meeting on 25th September about the future of The Newsletter. With a re-designed size and layout cost had been reduced from £800 p.a. to £450 p.a. Costings being further looked at.to see if the Parish Council could take part again. Councillors confirmed that for the time being they wished to continue supporting The Cider Press only. Clerk to request the minutes of the meeting

19.107 TO NOTE INFORMATION SHEET and Clerk’s Report
19.107 i As already emailed: Correspondence, HALC courses, etc.
19.107 ii Future presentations at PC meetings: 12th Feb 2020 Recycling. Send out invitations
19.107 iii PC website: the Clerk was going to start to publish it, with help

19.108 ITEMS FOR CONSIDERATION FOR NEXT AGENDA
19.108 i Set Precept
19.108 ii SmartWater roll-out and funding
19.108 iii Order grit bins and road marking posts, damaged due to verge trimming
19.108 iv Change times of winter meetings of Council to 7pm?

DATES FOR FUTURE PARISH COUNCIL MEETINGS to May 2020
(all Wednesdays in Village Hall): 13th Nov (set precept); 7.30pm
2020: 8th Jan; 12th Feb (recycling presentation) 11th Mar; 8th April
Annual Meetings:
2020: Parish Meeting format, date and time to be arranged;
13th May 2020: Annual Parish Council Meeting at 8pm
The meeting closed at10.10pm.

Signed………………………………………… Date…………………………..M

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