Minutes 8th November 2017

Minutes of the Parish Council Meeting held on Wednesday 8th November 2017 in Stoke Lacy Village Hall at 7.30pm

Present:
Councillor Neil Walters (Chairman); Councillors Anne Reece, Clifford Bufton, Janet Ivison and John Westwood.
In attendance
Mrs Alma Westwood (Clerk)
Ward Councillor Jonathan Lester; CSO Susan Berrett; 3 members of the public (1 arrived at 7.35pm)

1/17 To receive and accept APOLOGIES FOR ABSENCE
None received.

2/17 To receive DECLARATIONS OF INTEREST on Agenda items
No interests were declared.

The Chairman then MOVED that the agenda order be changed and that Item 6/17ii, Police Report, be taken, followed by Item 5/17, Public Participation, then normal agenda order resumed; AGREED.

6/17ii POLICE REPORT
CSO Berrett reported on: recent all-night local loud music; spate of tools being stolen from vans; light pollution as an environmental health issue; stealing of sheep hurdles; agreed to follow up a request for a speed camera by the village hall and church; responded to a query regarding a man walking six dogs off lead through farmland.
Police were offering to mark people’s tools and vehicles at the police station in November. Limited resources meant this service could not be offered at people’s homes, though it may be safer to do so.
CSO Berrett left the meeting at 7.43 pm.

5/17 PUBLIC PARTICIPATION
The Cider Press: Following a request for funds from one of the production team, the Parish Council agreed to issue the grant of £150 which had been agreed at July’s meeting, the first time for some three years it had been required; advertising revenue had been reducing but it was hoped revenue would soon be back up. It was AGREED that if further funds were required this year, the Parish Council should receive a letter of request from The Cider Press team.

The main agenda was then resumed

3/17 To receive a REPORT ON THE HERITAGE LOTTERY FUND (HLF) BID
Mr John Davies commenced his presentation by requesting that this item be known as HARVESTING OUR HERITAGE.
The project was to be sponsored by the PCC and managed and overseen by a Steering Group, of which Mr Davies was chairman.
A comprehensive summary of the breakdown into proposed activities and resources required, including people, was then made. The purpose of making the presentation to the Parish Council was, inter alia: to inform; to gain official endorsement; for support for applications to authorities as required; support in encouraging the whole community to take part; to assist in a campaign to build a database of voluntarily given email addresses.
Mr Davies then asked for a written response from the Chairman in support, which was agreed.
The Chairman thanked Mr Davies for his presentation and said the Parish Council would support the project.
The three members of the public left the meeting at 8.23.pm.

4/17 TO APPROVE THE MINUTES OF THE PREVIOUS PARISH COUNCIL MEETING held on Wednesday 13th September 2017
These were approved and signed.

6/17i WARD COUNCILLOR’S REPORT
Ward Councillor Lester reported on, amongst other matters: Police & Crime Commissioner’s attempt to bring the fire services into his control; this was being resisted but he had taken it to the Secretary of State for approval; Children’s Director of Services, and a Director of Public Health, had been appointed;. Also covered: travellers’ sites; young offenders; education results; looked-after children.
The planning application for land by the village hall had been decided by committee. Outstanding queries: metre-wide footpath to take village hall land? Crossing: the committee did not think one was necessary.
172790 Barn at Little Merrifield: refused because the development was not felt to be proportionate.
Ward Councillor Lester left the meeting at 8.54pm.

7/17 FINANCE
Current Account balance as at 31st October 2017: £6553.40
7/17i Draft accounts from 1st September to 31st October 2017 as distributed: APPROVED.
7/17ii The following were discussed and APPROVED for payment:

  • Grant of £500 to Stoke Lacy PCC for churchyard maintenance
  • Grant of £150 to The Cider Press
  • Hall hire for May, July (2) & Sept: £80

7/17iii New Transparency Code: the clerk explained the financial and other implications for implementing the Code, including increasing her hours from 5 to 7; purchase of a dedicated laptop and scanner via a government grant; setting up of a dedicated Parish Council website, to be administered by the clerk; new ‘.gov’ email address for clerk. All the above had on-going financial implications but were now required by law.
Councillor Ivison proposed that the clerk apply for all available government grants to implement the Code; seconded by Councillor Bufton; carried unanimously.
7/17iv Following lengthy discussion Councillor Westwood Proposed that the Precept for 2018/19 be raised to £7000; seconded by Councillor Ivison; carried unanimously .

8/17 ROAD SAFETY ISSUES
As discussed at 6/17i above. It was AGREED that matters concerning possible purchase of SIDs be held over until the implications from two planning developments were clear.
.
9/17 PLANNING APPLICATIONS AND PERMISSIONS
173748: Green Bank, Crick’s Green: application to install 4 lights to ménage: Parish Council had no objection but care must be taken to ensure light pollution was kept to a minimum. Dealt with under Minor Planning Applications.
173642: Wye Valley Brewery: application for proposed extension to existing bottle store: Parish Council had no objection provided there was no light pollution. Dealt with under Minor Planning Applications.
172962: Little Merrifield, Crick’s Green: change of land use to equine: Parish Council had no objection; approved by Herefordshire Council
172970: Little Merrifield, Crick’s Green: proposed extension to residential barn: Parish Council had no objection; refused by Herefordshire Council
172768: Old Coach House, Stoke Lacy: removal of tree in a conservation area: Parish Council had no objection; approved by Herefordshire Council

10/17 CLERK’S REPORT AND INFORMATION SHEET
10/17i As already emailed: Correspondence from Anthony Bush, HALC courses, etc.
10/17ii Update on SIDs, Lengthsman, other A465 matters and Balfour Beattie works to minor roads
10/17iii Update on Newlands and Orchard developments: No further news on Orchard development. Newlands: Sanctuary Housing wished to meet in November; provisional date fixed for Thursday 30th November, Parish Council consultation 3-4pm; public consultation 4-7, in the village hall
10/17iv Community Newsletter: the clerk was to meet with Newsletter publishers at the end of November to discuss finances etc. Parish Councillors expressed the need for all outgoings being kept to a minimum.

11/17 ITEMS FOR CONSIDERATION FOR NEXT AGENDA
Newlands and Orchard developments; The Newsletter; road safety issues

DATES FOR FUTURE PARISH COUNCIL MEETINGS to May 2018
(all Wednesdays): 2018: 10th Jan; 14th Mar
Annual Meetings:
9th May 2018: Parish Meeting at 7.30pm; Parish Council Meeting at 8pm

The meeting closed at 10pm.