Minutes 13th March 2019

Draft/ STOKE LACY PARISH COUNCIL

Minutes of the Parish Council Meeting held on Wednesday 13th March 2019 in Stoke Lacy Village Hall at 7.30pm

Present:
Councillor Janet Ivison Chairman);Councillors Helen Bufton, Anne Reece and John Westwood.
In attendance
Mrs Alma Westwood (Clerk)
Ward Councillor Jonathan Lester; SCO Susan Berrett and CSO Jack Davies
Mr Reece Evans (Welsh Water); 7 members of the public

The meeting commenced at 7.33pm.

19.13 To receive and accept APOLOGIES FOR ABSENCE
Mrs Sally Horsnett.

19.14 To receive DECLARATIONS OF INTEREST on Agenda items and written dispensation requests for disclosable pecuniary interests
No interests or declarations were declared or made.

19.15 TO APPROVE THE MINUTES OF THE PREVIOUS PARISH COUNCIL MEETING held on 9th January 2019 and the Extra-Ordinary Meeting held on Wednesday 27th February 2019
Mrs Ivison read out a letter from Mr Mark Battin which answered some outstanding queries from the Extra-Ordinary meeting.
Ward Councillor Lester arrived at 7.36pm.
Members of the public said work was still commencing before 7am on some days and contractors were parking on the private road. The Clerk would take these matters up with Mr Battin. Questions were raised over site levels.
Levels: Councillor Lester said it was imperative that Mr Battin and the Planning Department met to ensure levels were correct from the outset. He would be following this up.
Both sets of Minutes were approved and signed

19.16 Representative from Welsh Water
Mr Rhys Evans, Planning Manager from Welsh Water, was welcomed and invited to speak.
Mr Evans explained that the sewerage network and capacity of the system and treatment works having been looked at, Welsh Water was confident that there was capacity to take foul (not surface) water. Surface water was the concern of Herefordshire Council/Balfour Beattie. He showed a map of the sewerage system and where new pipework would connect to it, in the main road
(CSO Berrett and CSO Davies left the meeting at 7.50pm)
Following many questions, Mr Evans re-iterated that whilst he appreciated everyone’s concerns Welsh Water would not allow further connections unless it was completely satisfied that there was sufficient capacity to cope. The Company would be heavily fined if there was pollution. An up-to-date review of the system had been carried out on site as a requirement, whilst investment in infrastructure was carried out every 5 years.
He asked that anyone with concerns about smell or other issues report it to Head Office. If necessary, an upgrade would be carried out then. .He would email the Clerk with a map of the system and some contact Welsh Water details.
The Chairman thanked Mr Evans for attending
Mr Evans and 7 members of the public left the meeting at 8.

19.17 Public Participation
See 18.16 above

19.18 WARD COUNCILLOR’S AND POLICE REPORTS
19.18 i Ward Councillor Jonathan Lester reported on Herefordshire Council’s budget and Climate Change meetings, Royal National College for the Blind (RNCB) had sold its campus to Herefordshire Council, who would be using it as part of the university campus and to provide student accommodation. Councillor Lester also spoke about the proposed by-pass and various other matters.
19.18 ii No Police report
.
19.19 FINANCE
Current Account balance as at 1st March 2019: £5935.30
19.19i Draft accounts from 1st January to 28th February 2019 as distributed: APPROVED.
19.19ii The following payments were approved:
• HALC Subs for 2019/20: £394.75 (inc. £65.79 VAT)
• A grant of £200 to The Cider Press as per their request
• Clerk’s half-year salary and PAYE,
• Appointment of Auditor: Mr Ian Pardoe.

19.20 Planning Applications
190135: Retrospective planning permission for new vehicular access and driveway: Stokes Hill, Stoke Lacy: The Parish Council OBJECTED
Newlands and Orchard Developments and road safety issues discussed
New application for 2 camping pods in Stoke Lane (Avenbury Parish) to be dealt with under Minor Planning Applications

19.21 To discuss drawing up a Village Welcome leaflet with PCC
Councillors thought that the best, and least costly, way of producing and delivering a Welcome message to new residents would be to publish it in the Cider Press and maybe on the website.

19.22 Hosting a Coffee Morning in church
Councillors AGREED to do this: Saturday 13th April

19.23 To note INFORMATION SHEET
18/23 i HALC courses and emails from Anthony Bush and others as already emailed
18/23 ii New Parish Councillors

18/24 MATTERS FOR CONSIDERATION FOR NEXT AGENDA
i Speed van in Stoke Lacy & speeding through Crick’s Green

The meeting closed at 9.04pm.

DATES FOR FUTURE PARISH COUNCIL MEETINGS to May 2019
In the Village Hall

Annual Meetings:

*Thursday 16th May 2018
Parish Meeting at 7.30pm;
New Parish Council Meeting at 8.00pm

*NOTE CHANGE OF DAY AND DATE

Signed………………………………………Chairman Date………………

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