Minutes 14th Nov 2018

STOKE LACY PARISH COUNCIL

Minutes of the Parish Council Meeting held on Wednesday 14th November 2018 in Stoke Lacy Village Hall at 7.30pm

Present:
Councillor Janet Ivison (Chairman);Councillors Anne Reece, Helen Bufton, and John Westwood.
In attendance
Mrs Alma Westwood (Clerk)
Ward Councillor Jonathan Lester; CSO Susan Berrett (arrived at 7.43pm).

18/61 To receive and accept APOLOGIES FOR ABSENCE
Apologies received from Mrs Jo Davies, Mr John Davies and Mr Bill Morgan
18/62 To receive DECLARATIONS OF INTEREST and written dispensation requests for disclosable pecuniary interest on Agenda items
No interests were declared.

18/63 To receive a REPORT ON HARVESTING OUR HERITAGE PROJECT
The clerk read a report submitted by Mr John Davies
* Slow progress of building works; drains blocked and new drainage soakaways completed
* Successful event at Morgan Motor Company raised £5500; thanks to Morgan Motor Company, NSA EventBars and Wye Valley Brewery for sponsorship
* £20,000 still required to complete all aspects of the project
* Major events for 2019: Lunch at Nether Court; Black-Tie Dinner and Auction; Morgan 110th Anniversary Festival 6th July; Flower Show & Open Garden at Dovecote Barn; 7th September (with church Summer Fair)
* Oral history recordings proceeding and Local History research training taking place on 20th and 26th November
* Application for the churchyard herb garden had been submitted
* Volunteers required to coordinate the bell ringing project and churchyard Environment Conservation project

18/64TO APPROVE THE MINUTES OF THE PREVIOUS PARISH COUNCIL MEETING held on Wednesday 12th September 2018
These were approved and signed.

18/65 There was no Public Participation.

18/66 WARD COUNCILLOR’S AND POLICE REPORTS
18/66 i Ward Councillor Jonathan Lester reported on Herefordshire Council matters, including: the summit meeting between Herefordshire Council and Town and Parish Councils and the latest figures for detected juvenile crime in Herefordshire.
CSO Berrett arrived at 7.43pm.
Following a point raised that the low figures did not reflect the true picture, Councillor Lester and CSO Berrett agreed that more police would lead to higher detection rates.
Children’s safeguarding, Autism Strategy and Domestic Violence strategy had been put in place.
Advance notice from Ward Councillor Lester: the A465 is to be closed at Stoke Lacy for 6 weeks in summer 2019 for urgent repairs to the bridge; more details nearer the time.
Ward Councillor Lester left the meeting at 8.25pm.
18/66 ii CSO Susan Berrett said it was important to let the police know about any antisocial activity experienced.
A new CSO had been appointed to Bromyard, bringing the number of police back up to three. The Bromyard police area stretched from Upper Sapey in the north to Hope-under-Dinmore in the south.
The clerk was asked to find details of the ‘We Don’t Buy Crime’ initiative.
The Rural Watch scheme was to be wound up and CMS (Community Messaging Scheme) would be taking its place.
Crick’s Green: A traffic survey was to take place to establish traffic speeds and a speed camera van would then be deployed if deemed necessary.
CSO Susan Berrett left the meeting at 8.50pm.

18/67 FINANCE – Current account balance as at 31st October 2018: £7085.29
18/67 I The draft accounts from 1st September 2018 to 31st October 2018 were approved and signed
18/67 ii The following accounts were approved for payment
• SLCC: Regional Training Seminar 2018 (Clerk): £90 incl. £15 VAT
• books: SLCC: Local Council Administration 2018 edition; Governance &
Accountability for Smaller Authorities in England total £123.
Cheque total to SLCC: £213.99
.18/67 iii The budget was discussed. In view of possible extra high costs for 2019 because of the May election for Parish Councillors, it was AGREED to set the Precept later in the month, date to be arranged.

18/68 ROAD SAFETY ISSUES See 18/66 ii above
It was also suggested that the proposed re-painting of the road markings at the Little Cowarne junction on Stoke Hill be carried out whilst the A465 was closed in the summer. Clerk to follow this up

18/69 PLANNING APPLICATIONS AND PERMISSIONS.
Ivy Cottage and Woodend Business Park applications still valid; this Parish Council had no objection to either.

18/70 CLERK’S REPORT AND INFORMATION SHEET
18/70 i As already emailed: Correspondence from Anthony Bush, HALC courses, etc.
18/70ii Update on Newlands and Orchard developments: Newlands: The clerk had been informed that drainage issues were being settled and it was hoped to commence work in December. Orchard: the chairman said she had heard from the developers that they hoped to bring a firm proposal forward shortly
18/70 iii Other matters: the clerk was asked to contact Balfour Beattie about the overgrown trees at the top of Stoke Hill
18/70 iv Councillors would clean the bus shelter every 2 months (rota); clean road signs and replace letter; litter-pick down the hill; arrange for the hedge to be cut back. Date of works t.b.a.

18/71 To accept ITEMS FOR CONSIDERATION FOR NEXT AGENDA
Newlands and Orchard developments; road safety issues; new Parish Council website

DATES FOR FUTURE PARISH COUNCIL MEETINGS to May 2019
(all Wednesdays): 2019: 9th Jan; 13th March
Annual Meetings: Parish Meeting followed by Annual Parish Council meeting: Wednesday 8th May @ 7.30pm & 8pm; new Councillors to be welcomed here

Date of Parish Council Elections: Thursday 2nd May 2019

Thanks were recorded to the anonymous benefactor who had kindly donated the replacement pads for the defibrillator.

The meeting closed at 9.50pm.

Signed……………………………………………..Date…………………………

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