Draft Minutes – 16th Apr 2020

STOKE LACY PARISH COUNCIL

 

Minutes of the Parish Council Meeting held on Thursday 16th April 2020 virtually by Zoom at 7.30pm

In light of the current coronavirus epidemic public gatherings were not allowed and the Government had given permission for Parish Councils to hold their meetings remotely by video link, with access to the general public

 

 

Present: Councillors Janet Ivison (Chairman), Anne Reece, Helen Bufton and Bill Morgan

In attendance: Mrs Alma Westwood (Clerk); James Wilson, 4 members of the public

 

19.168 To receive and accept APOLOGIES FOR ABSENCE 

None received

 

19.168 CO-OPTION OF NEW PARISH COUNCILLOR

Mr James Wilson was co-opted as a new Parish Councillor following the resignation of Mr John Westwood

 

19.169 DECLARATION OF ACCEPTANCE OF OFFICE

Councillor Wilson signed the Declaration of Acceptance of Office, which the Clerk witnessed by video-link

 

19.170 To receive DECLARATIONS OF INTEREST and written dispensation requests for Disclosable pecuniary interests on agenda items

None received

 

19.171 TO APPROVE THE APPOINTMENT OF THE PLANNING CONSULTANT FOR THE NDP

Councillor Morgan PROPOSED Kirkwell & Co; Seconded by Councillor Wilson; ALL IN FAVOUR.  Messrs Kirkwell & Co were duly appointed Planning Consultants for the NDP

 

19.172 PUBLIC PARTICIPATION  including NDP Steering Group

None

 

19.173 FINANCE: Current Account balance as at 1st  March 2020: £6218.99

19.173 i Draft accounts from 1st March  to 1st April 2020 as distributed: APPROVED.

19.173 ii The payment of the Village Hall invoice of £220 was approved

19.173 iii To note VAT reclaim for 2018/19 had been made: £415.69

19.173.iv To note that the Annual Audit had been deferred in the current situation

19.174 v To note the release of Section 106 monies had been requested

 

19.174 PROPOSAL FROM COUNCILLOR ANNE REECE

That during the current coronavirus epidemic and consequent reduction in Parish Council matters the Clerk’s hours be reduced from 7 to 4 per week as from 30th March 2020 until further notice; seconded by Councillor Bufton; APPROVED

 

19.175 PROPOSAL FROM COUNCILLOR ANNE REECE

That this Parish Council gives devolved powers to the Clerk to deal with minor Parish Council matters between Parish Council meetings, including paying invoices up to a value of £300 and replying to planning applications following emailed discussions with Parish Councillors;

Seconded by Councillor Morgan; APPROVED

 

19.176 To note CLERK’S REPORT and Information Sheet

19.176 i To note that Ward Councillor Lester’s report had been circulated to Parish Councillors and was available on the Parish Council website

19.176 ii  ln light of the current epidemic the planned VE75 Celebrations had been cancelled

19.176 iii The Annual Parishioners’ Meeting and the Annual Parish Council Meeting have been deferred for 2020 (This is in line with National Government and HALC guidelines)

 

The meeting closed at 7.50pm

 

DATES OF NEXT PARISH COUNCIL MEETINGS

The next meeting will be held on Wednesday 13th May 2020 remotely at 7.30pm.

Other meetings will be advertised on the Parish Council website and will be held remotely during this coronavirus outbreak

 

 

 

 

 

………………………………………………Chairman…………………………………………..Date