Draft Minutes – 11th September 2019

STOKE LACY PARISH COUNCIL

Minutes of the Parish Council Meeting held on Wednesday 11th September 2019 ` in Stoke Lacy Village Hall at 7.30pm

Present:
Councillors Janet Ivison (Chairman), Anne Reece, Helen Bufton, Bill Morgan and John Westwood.
In attendance
Mrs Alma Westwood (Clerk); Ward Councillor Jonathan Lester (arrived at 7.47pm); 4 members of the public

19.83 To receive and accept APOLOGIES FOR ABSENCE
Apologies were received from CSO Susan Berrett and CSO Jack Davies; accepted

19.84To receive DECLARATIONS OF PECUNIARY OR PERSONAL INTEREST on Agenda items
None declared

19.85 To receive a presentation on SmartWater from PC Estelle Stock, We Don’t Buy Crime initiative, West Mercia Police (to include questions from the public)
PC Stock said SmartWater was being offered to Parish Councils, who were being encouraged to purchase this effective anti-theft tool for their communities at a greatly reduced price. She explained how the technology worked, being a completely invisible marking agent which would not wear off and could be applied to any item of value from a piece of jewellery to a car. Each pack of SmartWater was personal to the individual who used it and any stolen item ultimately recovered by the police could be returned to the owner. PC Stock said many councils throughout West Mercia had purchased it and that burglaries had decreased in those areas. A minimum of 80 households were required to sign up in an area, upon which a free kit would be distributed and the local council charged a maximum of £8.90 per kit, which would reduce by 25% for more than 80. The Parish Council would decide whether to proceed, and if it agreed then PC Stock would arrange a ‘roll-out’ evening. Signs would be placed at the village entrance saying the area was covered by SmartWater; Parish Councillors would work with PC Stock’s team to decide where they went.
The Chairman thanked PC Stock for her comprehensive presentation. PC Stock left the meeting at 8.07pm.
Discussion then ensued. All Councillors and members of the public found it a good idea. Councillors would investigate sources of funds but AGREED to proceed.
2 members of the public left the meeting at 8.13pm

19.86 TO APPROVE THE MINUTES OF THE PREVIOUS PARISH COUNCIL MEETING held on Wednesday 14th August 2019
The minutes were approved and signed

19.87 WARD COUNCILLOR’S AND POLICE REPORTS
19.87 i Ward Councillor Lester reported on Herefordshire Council matters, including the decision as to whether to pause work on the bypass. The Scrutiny Committee had resolved by 4-3 not to pause as any delay could lead to the loss of the funding..
The Chairman then asked Ward Councillor Lester about the SIDs being provided by the Newlands developers. He gave a contact address where the Clerk could find out about any issues regarding finance and what the Parish Council could ask for under 106 monies.
19.87 ii No Police report

19.88 Public Participation
There was no further public participation

19.89 FINANCE
Current Account balance as at1st September 2019: £6117.01
19.89 i Draft accounts from 1st August to 31st August 2019 as distributed: APPROVED.
19.89 ii The following payments were approved:
• Society of Local Council Clerks (SLCC) – Annual subscription of £106
• HALC: In-house training Sept 2019: £226.20 and Website hosting Dec 2018 £66.00 (£299.20) – total VAT: £48.70
19.89 iii To note Clerk’s annual salary increment to SCP 25, and half-yearly payment of salary and income tax

19.90 Update on Newlands and Orchard Developments and 106 matters
Newlands showhouse should be open by end of September. Orchard Development: land back on the market. 106 funding: See 19.87 I above
Stokes Hill driveway: till December to make comments. Parishioners were urged to report any incidents involving the driveway to the police Highways Authority
No planning applications had been received this month. Councillors were advised to check Herefordshire Council’s Planning website regularly

19.91 To discuss Website publisher
Agreed to hold over to October’s meeting

19.92 A465 Cricks Green and other A465 matters
AGREED that larger signs be ordered. The missing sign had not been found.
Stoke Lacy bridge closure: The Parish Council expressed their thanks to Christian Meanwell and Golden Valley Construction for finishing the repairs 4 weeks early

19.93 Annual Parish Meeting
A new format and a new date would be fixed at January 2020’s meeting

19.94 TO NOTE INFORMATION SHEET and Clerk’s Report
19.94 i As already emailed: Correspondence, HALC courses, etc. Parish Summit Friday 20th Sept from 6.30pm, Shire Hall
19.94 ii Future presentations at PC meetins: 9th Oct NDP; 12th Feb 2020 Recycling
19.94 iii Any matters from Councillors: Obtain a large map of Stoke Lacy Parish
19.94 uv To note public meeting at Burley Gate Village Hall on Wednesday 25th Sept @ 7.30pm to discuss Newsletter

18/60 ITEMS FOR CONSIDERATION FOR NEXT AGENDA
18/60 i Set Precept
18/60 ii Speeding issues incl. village gates
18/60 iii Seats for Millennium Wood

DATES FOR FUTURE PARISH COUNCIL MEETINGS to May 2020
(all Wednesdays): 9th Oct (discuss precept); 13th Nov (set precept);
2020: 8th Jan; 12th Feb (recycling) presentation) 11th Mar; 8th April
Annual Meetings:
2020: Parish Meeting format, date and time to be arranged;
13th May 2020: Parish Council Meeting at 8pm

The meeting closed at 9.50pm.

Signed………………………………………… Date…………