Agenda – Parish Council Meeting 9th May 2018

STOKE LACY PARISH COUNCIL

Dear Councillor

You are summoned to attend the Annual Meeting of the Council to be held on Wednesday 9thMay 2018 in Stoke Lacy Village Hall at 8.00pm

Yours sincerely

A P Westwood

Clerk

AGENDA

 

TO APPOINT AND WELCOME NEW COUNCILLORS

 

18/25 ELECTION OF CHAIRMAN

 

18/26 ELECTION OF VICE CHAIRMAN

 

18/27 DECLARATIONS OF ACCEPTANCE OF OFFICE (Chairman, Vice Chairman, Councillors)                                                            

18/28 To receive and acceptAPOLOGIES FOR ABSENCE                                                 

 

18/29 To receive OUTGOING CHAIRMAN’S REPORT FOR 2017/18                                       

 

18/30 To receive DECLARATIONS OF INTERESTon Agenda items and written dispensation requests for disclosable pecuniary interests

 

18/31 To approve MINUTES OF PREVIOUS PARISH COUNCIL MEETING14thMarch 2018

 

18/32  PUBLIC PARTICIPATION (15 minutes)                

Members of the public may also comment on other Agenda items if invited to do so by the Chairman.

 

18/33  WARD COUNCILLOR’S & POLICE REPORTS                                                            

18/33  i. Ward Councillor Jonathan Lester

18/33 ii CSO Susan Berrett

 

18/34 GENERAL DATA PROTECTION REGULATIONS (GDPR): general information; ADOPTION OF POLICIES including revised MODEL STANDING ORDERS

                                   

18/35 FINANCE– Current a/c balance as at 30thApril 2018: £3847.15  End/year balance  c/f: £5370        

18/35 i To approve draft accounts from 01.03.18  to 30.04.18.

18/35 ii To Present and Approve the Annual Governance Statement and Statement of Accounts for 2017/18 and to sign Certificate of  Exemption from External Audit (Smaller Authority)

18/35 iii To approve the following accounts for payment:

Insurance payment: Zurich Insurance premium of  £167.44; 2 SID hires Spring 2018: £600 inc.£100 VAT

18.35 iv To note purchase of laptop and scanner  to comply with GDPR requirements; repayment to Clerk: £579.98;repayment to Clerk of£29.48 for 2 crates of beerfor Messrs. Skyrme and Farmer  (total to Clerk: £607.46)

18/35 v To appoint two new cheque signatories to Parish Council’s NatWest bank account from 10thMay 2018

18/35 vi To appoint external auditor for 2018/19

18.35 vii To note extension of Clerk’s hours from 4 to 7 per week from April 2018 as agreed at January 2018 meeting                  

18.35 viii I To note receipt of £3500 from Herefordshire Council in respect of half Precept

 

18/36 To appoint FOOTPATHS OFFICER and PARISH COUNCIL REPRESENTATIVE TO THE VILLAGE HALL COMMITTEE

 

18/37 UPDATE ON NEWLANDS DEVELOPMENT and any other Planning matters

           

18/38 To noteINFORMATION SHEETand Clerk’s remarks

18/38i As already emailed: correspondence from Anthony Bush, HALC courses, etc

18/38 ii Update on Speed Indicator Devices (SIDs), other A465 matters and Balfour Beattie (BB) works to minor roads

18/38 iii Lengthsman: This Council no longer employs a Lengthsman as the Scheme has been abolished

 

18/39 To accept ITEMS FOR CONSIDERATIONFOR NEXT AGENDA                                     

 

18/40 To setDATES OF MEETINGS TO MAY 2019       

 

Alma Westwood                                                                                                                         23.04.18.

Clerk, Lampacre Cottage, Stoke Lane, Stoke Lacy HR7 4HD  01885 490286                      Agenda

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