STOKE LACY PARISH COUNCIL
Dear Councillor
You are summoned to attend the Annual Meeting of the Council to be held on Wednesday 9thMay 2018 in Stoke Lacy Village Hall at 8.00pm
Yours sincerely
A P Westwood
Clerk
AGENDA
TO APPOINT AND WELCOME NEW COUNCILLORS
18/25 ELECTION OF CHAIRMAN
18/26 ELECTION OF VICE CHAIRMAN
18/27 DECLARATIONS OF ACCEPTANCE OF OFFICE (Chairman, Vice Chairman, Councillors)
18/28 To receive and acceptAPOLOGIES FOR ABSENCE
18/29 To receive OUTGOING CHAIRMAN’S REPORT FOR 2017/18
18/30 To receive DECLARATIONS OF INTERESTon Agenda items and written dispensation requests for disclosable pecuniary interests
18/31 To approve MINUTES OF PREVIOUS PARISH COUNCIL MEETING14thMarch 2018
18/32 PUBLIC PARTICIPATION (15 minutes)
Members of the public may also comment on other Agenda items if invited to do so by the Chairman.
18/33 WARD COUNCILLOR’S & POLICE REPORTS
18/33 i. Ward Councillor Jonathan Lester
18/33 ii CSO Susan Berrett
18/34 GENERAL DATA PROTECTION REGULATIONS (GDPR): general information; ADOPTION OF POLICIES including revised MODEL STANDING ORDERS
18/35 FINANCE– Current a/c balance as at 30thApril 2018: £3847.15 End/year balance c/f: £5370
18/35 i To approve draft accounts from 01.03.18 to 30.04.18.
18/35 ii To Present and Approve the Annual Governance Statement and Statement of Accounts for 2017/18 and to sign Certificate of Exemption from External Audit (Smaller Authority)
18/35 iii To approve the following accounts for payment:
Insurance payment: Zurich Insurance premium of £167.44; 2 SID hires Spring 2018: £600 inc.£100 VAT
18.35 iv To note purchase of laptop and scanner to comply with GDPR requirements; repayment to Clerk: £579.98;repayment to Clerk of£29.48 for 2 crates of beerfor Messrs. Skyrme and Farmer (total to Clerk: £607.46)
18/35 v To appoint two new cheque signatories to Parish Council’s NatWest bank account from 10thMay 2018
18/35 vi To appoint external auditor for 2018/19
18.35 vii To note extension of Clerk’s hours from 4 to 7 per week from April 2018 as agreed at January 2018 meeting
18.35 viii I To note receipt of £3500 from Herefordshire Council in respect of half Precept
18/36 To appoint FOOTPATHS OFFICER and PARISH COUNCIL REPRESENTATIVE TO THE VILLAGE HALL COMMITTEE
18/37 UPDATE ON NEWLANDS DEVELOPMENT and any other Planning matters
18/38 To noteINFORMATION SHEETand Clerk’s remarks
18/38i As already emailed: correspondence from Anthony Bush, HALC courses, etc
18/38 ii Update on Speed Indicator Devices (SIDs), other A465 matters and Balfour Beattie (BB) works to minor roads
18/38 iii Lengthsman: This Council no longer employs a Lengthsman as the Scheme has been abolished
18/39 To accept ITEMS FOR CONSIDERATIONFOR NEXT AGENDA
18/40 To setDATES OF MEETINGS TO MAY 2019
Alma Westwood 23.04.18.
Clerk, Lampacre Cottage, Stoke Lane, Stoke Lacy HR7 4HD 01885 490286 Agenda